Arrival Information

Welcome to the Duke University Summer Biomedical Sciences Institute (SBSI@Duke)! The faculty and staff have worked diligently to prepare a unique educational experience for you and look forward to your arrival. This page provides you with some information you will need concerning the program prior to your arrival on June 10, 2017.

Length of Program:  Saturday, June 10 through Saturday, July 22, 2017

Arrival in Durham, NC (travel day):  12:00 noon, Saturday, June 10, 2017

Start of program:  Sunday, June 11, 2017

Last day of program:  Friday, July 21, 2017

Departure from Durham, NC (travel day):  12:00 noon, Saturday, July 22, 2017

IDENTIFICATION

All SBSI@Duke staff, faculty, and scholars will be issued Duke University School of Medicine photo-identification. There is a $20 fee to replace lost cards.

You must email a digital 2 x 2 inch color photograph, such as the head shot that is used for a passport or drivers license in jpeg format to:  sbsi@mc.duke.edu.

Please email your 2 x 2 inch color passport photo by Friday, May 5, 2017.

TRAVEL ARRANGEMENTS

Scholars who travel by bus, train, or airplane are eligible for travel assistance, based on need.  This is available on a case by case basis.  The program travel agent, who will arrange your transportation, must arrange all travel. You will hear from the travel agent by e-mail shortly, and you must comply with his/her directions. Travel assistance is available up to $200 for those who fly. The program will pay tickets that cost $200 or less. If your ticket costs more than $200, the program will purchase the ticket; however, you must pay the balance by check or through a deduction from your last stipend payment. Airline or train travel purchased on your own will not be reimbursed.

Airplane, train: Cardinal Travel, the designated travel agent designated for the Duke University School of Medicine Multicultural Resource Center, will arrange travel for these modes of transportation. Electronic tickets will be used for air travel. Please give our office a call at 919-684-5882 if you have not heard from the travel agent by May 5, 2017. The destination airport for this area is the Raleigh Durham International Airport (RDU). SBSI scholars are asked to arrive by 12:00 noon on June 10, 2017. Upon arrival, please make your way to the baggage claim area of the airport. The Duke University shuttles will run from the airport, train or bus station to the entrance of the Keohane Quad, 4E Residence Hall at Duke University until all students have arrived. Please check this website the night prior to your arrival for the airport bus schedule. If there is a problem on June 10, please call the Multicultural Resource Center at 919-684-5882.

Bus:  You can arrange your own transportation by bus.  Please keep your receipt for reimbursement.  Plan to arrive by 12:00 noon on Saturday, June 10, 2017, if possible and to depart by 12:00 noon on Saturday, July 22, 2017.  Send your itinerary to sbsi@duke.edu in order for us to arrange transportation from the bus station to Duke University.  If there is a problem on June 10, please call the Multicultural Resource Center at 919-684-5882.

Automobile: Please plan to arrive at the Keohane Quad, 4E Residence Hall located on the West Campus of Duke University, June 10, between 9:00 a.m. and 12:00 p.m. Driving directions appear on the Travel Page of this site. You can also download a map of the campus and driving directions at:

http://map.duke.edu/campus/west

We discourage anyone from keeping a car for the six weeks of the program. Parking is limited, and you will be responsible for purchasing a permit when you arrive.

CHECK-IN

All SBSI Scholars will live in the Keohane Quad, 4E. Check-in will be at the entrance hall of the dormitory beginning at 9:00 a.m. on Saturday, June 10, 2017. Scholars who wish to arrive earlier are responsible for all housing and meals prior to the start of the program. Two people will be assigned to a room in the residence hall. There are community bath facilities. The residence hall is air-conditioned and features computer clusters, kitchens, laundry facilities, and a dining facility, Pitchfork’s Provisions.

STIPENDS

Each SBSI scholar receives a stipend of $600.00, which will be disbursed in two parts. The first disbursement of $300.00 will be made on June 30. The balance will mailed July 30, upon successful completion of the program. You should bring a small amount of money for personal expenses (toiletries, laundry, non-program travel or events).

DINING

The program covers the cost of meals. Breakfast and dinner will be served daily in Café Edens, located in the residence hall. You can eat lunch in the campus eatery of your choice.

E-MAIL

E-mail is official communication for the SBSI@Duke. You should check your e-mail frequently from now on. Sometime in May you will receive your Duke University e-mail address and the URL of the SBSI@Duke course-site. The course-site opens to a bulletin board. Check the bulletin board for announcements before departing for Durham.

WHAT TO BRING

A backpack or bookbag. This should be sturdy enough to accommodate your textbooks and a laptop, which is sometimes required in the classroom.

A Laptop Computer.  If you don’t have one, we will lend you a laptop computer to use during the program. It will come with a padded cover that is to be placed inside your bookbag or backpack should you be need to carry it with you.

A telephone. There are jacks in the room; however, the University no longer provides the telephone set.  If you want a land line, you are responsible for the cost of local service, approximately $36.00 per scholar. You can purchase phone cards for long distance here, or you may use your own calling card, pre-paid long distance card, credit card or cellular telephone.

Linen. Please bring bed linen for a standard twin bed; a pillow, towels and washcloths.

Clothing. The summers in North Carolina are hot. Please bring warm weather clothing (shorts, etc.), but be sure to include a sweater or light jacket, and rain gear. In general, casual attire is appropriate on campus, while business attire is required for formal programs, clinical settings, and for the planned receptions and banquets.

North Carolina is called the “variety vacation land” and is home to beautiful beaches and mountains. The summer months feature festivals, recreational parks, and cultural events. Durham is located in the center of the State, with easy access to both beaches and mountains. In addition, SBSI scholars will have access to all the on campus educational and recreational resources of Duke University. So don’t forget your favorite recreational equipment and swimwear! There will be ample free time on the weekends to explore these opportunities.

Do not bring personal items that are valuable and/or breakable. While security in the residence hall is excellent, it is better to leave valuables at home. If you plan to bring a bike, please be sure to bring a sturdy lock.

SCHEDULES

We will post the orientation and program schedules on the course-site shortly. You will also find the airport shuttle schedule posted there. Remember to access the course-site before you leave for Durham.

ADDITIONAL INFORMATION

We will continue to post information at this site until the coursesite is up. For your convenience, we will post the airport shuttle schedule here as well.

Please do not hesitate to give us a call at 919-684-5882 or send a note to sbsi@duke.edu if you have questions or concerns prior to your arrival.

Best wishes for a productive end to your semester and safe travels. We look forward to meeting you.